What is a policy committee?

A policy committee is a forum that meets at least once a year, for employers and members to voice their opinions and ideas about their BT Super Plan. A policy committee provides an avenue for members to provide input into the operation, investment strategy and performance of the plan.

Do I need to establish a policy committee for our plan?

Where employers have 50 or more employees, or where five or more employees wish to establish one, a policy committee is required. BT is able to provide comprehensive tools and support to assist you in establishing and managing your policy committee, including step-by-step guidance and templates of documents you might need to use with employees or in meetings. Larger super plans can obtain additional support from their Relationship Manager to establish and manage their policy committee.

How do I set up a policy committee?

  1. You must have the same number of employer and member representatives on your policy committee, with no less than two and no more than five from each side. Employer representatives don’t need to be members of the employer plan.

  2. Nominate one employer representative as your Electoral Officer.

  3. Draft communication materials or download a policy committee toolkit.

  4. Call for a nomination of member representatives at least four weeks before an election. Announce nominees three weeks before the election. Please note that if you receive the right number of nominees to complement your policy committee, you do not need to call an election.  An election is only necessary if you need to reduce the number of nominees e.g. if there are two member representative vacancies and you have received five nominations.

  5. Elect member representatives, giving at least two week’s notice to members before the election. Appoint the elected representatives within three days of the election and declare results no more than seven days after the appointments.

  6. Advise BT of the names of policy committee representatives.

  7. Hold the first meeting, letting all members know about the date. Send signed meeting minutes to BT.

What are the rules of a policy committee?

  • It’s a requirement that the policy committee meet at least every 12 months.

  • Member representatives can be elected for up to four years and there is no limit on how long Employer representatives can stand for. An election of member representatives of the committee must be called at least once every four years. BT will notify you when your committee is approaching the end of its four-year term.

  • There are specific timings you must follow when it comes to nominating and electing member representatives. 

  • You need to send the policy committee meeting notice to plan members and any other relevant parties to tell them about the meeting. This gives them a chance to raise questions or topics.

  • The policy committee can only act on a resolution if two thirds of the representatives have voted for it in the meeting. Each representative has one vote.

  • All changes to the policy committee must be reported to BT.

How should policy committee meetings be run?

Policy committee meetings must be held every 12 months. The Record Keeper takes minutes and at the end the Chairperson and Record Keeper must sign the minutes before sending to BT.

We suggest the following agenda for meetings:

  1. Confirm minutes of previous meeting are correct

  2. Review documentation on the plan (e.g. number of members, where they are invested and any major trends)

  3. Discuss the investment performance of the plan

  4. Discuss issues/concerns that have been submitted by plan members

  5. General business

  6. Decide next meeting date

  7. Close

Why choose BT?

BT offers you a simple solution for Employer Super that ticks all the boxes while providing employees with options for investments and insurance. Our financial stability, reputation and experience can help ensure that your employees prepare for their best financial future.

About BT Super

BT Super is offered by BT Financial Group, the wealth management arm of The Westpac Group. We’re one of the largest administrator of super, retirement and investments in Australia.


BT Funds Management Limited ABN 63 002 916 458 AFSL No. 233724 RSE No. L0001090 (BTFM) is the trustee of Retirement Wrap USI BTA0136AU RSE R1001327 ABN 39 827 542 991 and the issuer of interests in BT Lifetime Super – Employer Plan. A Product Disclosure Statement and other relevant disclosure documents (together, the PDS) are available for BT Lifetime Super – Employer Plan and can be obtained by calling 132 135,or visiting bt.com.au. You should obtain and consider the PDS before deciding whether to acquire, continue to hold or dispose of interests in BT Lifetime Super – Employer Plan.  BTFM is a member of Westpac Banking Corporation ABN 33 007 457 141 (the Bank).  An investment in BT Lifetime Super – Employer Plan is not an investment in, deposit with or any other liability of the Bank or any other company in the Westpac Group.  It is subject to investment risk, including possible delays in repayment of withdrawal proceeds and loss of income and principal invested. The Bank and its related entities do not stand behind or otherwise guarantees the capital value or investment performance of BT Lifetime Super – Employer Plan.

The information shown on this site is general information only, it does not constitute any recommendation or advice; it has been prepared without taking into account your personal objectives, financial situation or needs and so you should consider its appropriateness having regard to these factors before acting on it. Any taxation position described is a general statement and should only be used as a guide. It does not constitute tax advice and is based on current tax laws and our interpretation. Your individual situation may differ and you should seek independent professional tax advice. You should also consider obtaining personalised advice from a professional financial adviser before making any financial decisions in relation to the matters discussed hereto.  The information provides an overview or summary only and it should not be considered a comprehensive statement on any matter or relied upon as such.

BTFM has not reviewed any awards or other industrial instruments or agreements that are, or may become relevant to your employees. BT Lifetime Super – Employer Plan may not satisfy your obligations under any such award or industrial instrument or agreement. Before making a decision about BT Lifetime Super – Employer Plan, we recommend that you seek legal advice on its appropriateness, having regard to the requirements of any awards or other industrial instruments or agreements that are, or may become applicable.

BT Financial Services Guides can be obtained by calling 1300 653 553, or visiting www.bt.com.au.  © BT Financial Group – A Division of Westpac Banking Corporation.