How to certify your documents

A certified copy is a document that has been certified as a true copy of an original document.

To certify a document, take the original document and a photocopy to one of the people listed in the categories below and ask them to certify that the photocopy is a true and correct copy of the original document. That person will need to print their name, date and the capacity in which they are signing (e.g. postal agent, Justice of the Peace). Sample wording is provided below.

I, [full name], as [category of persons as listed below], certify that this [name of document] is a true and correct copy of the original [signature and date].

Who can certify copies of documents?

Legal

  • a solicitor or barrister (that is, a person who is enrolled on the roll of the Supreme Court of a State or Territory, or the High Court of Australia, as a legal practitioner (however described))

  • a judge of a court

  • a magistrate

  • a chief executive officer of a Commonwealth court

  • a registrar or deputy registrar of a court

  • a notary public

JP

  • a Justice of the Peace

Police

  • a police officer

Accountant

  • a member of the Institute of Chartered Accountants in Australia, Certified Practising Accountants Australia or the National Institute of Accountants with two or more years of continuous membership

Post office

  • an agent of the Australian Postal Corporation who is in charge of an office supplying postal services to the public

  • a permanent employee of the Australian Postal Corporation with two or more years of continuous service who is employed in an office supplying postal services to the public

Diplomatic service

  • an Australian consular officer

  • an Australian diplomatic officer (within the meaning of the Consular Fees Act 1985) Financial corporation's (bank, building society, credit union)

  • an officer with two or more continuous years of service with one or more financial institutions (for the purposes of the Statutory Declaration Regulations 1993)

  • a finance company officer with two or more continuous years of service with one or more finance companies (for the purposes of the Statutory Declaration Regulations 1993)

  • an officer with, or authorised representative of, a holder of an Australian financial services licence, having two or more continuous years of service with one or more licensees.